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Attendance - Reporting Absences

Understanding types of absence:

Authorised absences are mornings or afternoons away from school for a good reason such as illness, medical appointments and emergencies.

An absence is classified as Unauthorised, if the reason is not recognised as acceptable. The Department for Education (DfE) and Local Education Authorities provide information for schools as what is acceptable and what is not. Families with regular unauthorised absence will be monitored by a Cluster Attendance Officer.

Examples of reasons that would not be accepted:

  • A birthday.
  • A shopping trip/Day trips.
  • Poor weather (school will let you know if it is unsafe to open due to snow)
  • Brother or sister is ill so all children in the family stay off school.
  • Not having uniform ready to wear or can’t find shoes/coat etc
  • Holidays – unless have been agreed as exceptional circumstances (see Exceptional Leave Tab for further information).


Let school know if your child is going to be absent:

If your child has a medical appointment or is considered too ill to attend school due to a minor illness you must:  

  - Contact the School Office (01132 350539) between 8.30am and no later than 9:30am, informing them of the reason for your child’s absence and how long you expect them to be absent. Proof of medical appointments or illness may be requested.
  - Every ½ day absence from school, by law, has to be classified as either authorised or unauthorised. This is why information about the cause of absence is always asked for. We will also ask for proof of medical appointments i.e. medical appointment card, medical note from the doctor or proof of prescription.
  - If your child's attendance is below 92% then it would be routine for our Learning and Pastoral Care Mentors to carry out a home visit.


If no message is received the following procedure will be followed.

Day 1 – Phone call home or home visit
Day 2/3 – Home visit, carried out by The Attendance Team
Day 5 – Follow up home visit, carried out by The Attendance Team
Day 10 – Request Cluster Attendance officer welfare check We have a duty of care to ensure your child’s safety as well as their regular school attendance.


If you are unsure whether to keep your child off school, please talk to the School Office or a Learning and Pastoral Care Mentor for advice. Or you can visit the NHS Website links below.


Infectious illnesses in children

NHS Guide to Childhood Illnesses

Self-Care Guide to Childhood Illnesses


 Click on the poster below to find out more about infection control.

Infection Control Poster thumbnail